SharePoint Unified Single Source List /Library with Filtered Folders Structure for Variated (Multi-Lingual) Site - Part 1
Written By: Hesham Saad -- 8/25/2010 --
(1211) comments --
Categories: Configurations, Design, Features, Infrastructure, SharePoint 2010, SharePoint Foundation 2010, System Administration
Sometimes there are requirements in a Variated Multi-Lingual SharePoint portal
which require having a unified single source document library/list, along with its
folder structure, to be displayed across all webs (Sub Sites : ex: English, Arabic, French, ...etc), but
when trying to achieve this you will face two serious
problems. We'll discuss these two issues in detail in this two part article
Part 1 - How can
we differentiate/filter between the folder structures
in the same list/library for the variated multiple-languages? (We will cover
this in this article.)
Part 2 - How can
we display/view the specified unified single source list/library
across all webs? (This will be covered in Part 2) [We know that in MOSS 2007 Variated Multi-Lingual Portals, if we create a
list/library in the root top-level site collection (Parent) we couldn't display it
easily via OOTB (out-of-the-box) with the list/library list view web part, because it
would not be
displayed at the variated webs (children)].
We know that we can apply filtering in lists/libraries based on existing
list/library columns for list/library items, but in our case we need to apply
filtering when creating a new folder. So in order to do this, we need to
enhance/update the New Folder metadata structure by creating new site content which will wrap the default OOTB new folder
(lists/libraries) site content.
Let's do the following:
I. Creating the new Site Content Type
- Click on "Site Actions" (Menu) > "Site Settings" > "Modify All Site
- Click on "Site Content Types" under "Galleries" section then the "Create"
- Type a "Name" for the new content type (ex: "New Folder Enhancement") and in "Parent Content Type"
- select "Folder Content Types" for "Select parent content type from:"
drop down list
- select "Folder" for "Parent
Content Type" drop down list
- select "Folder Content Types" for "Existing
group" drop down list
- then click the "OK" button
- Click on the "Add from new site column" link.
- Type a Column Name (ex: Language Filter),
select "Choice (menu to
choose from)" as the column data type, enter some choices for this selection (ex: English ,
Arabic) and leave the other default settings as they are.
- Click on the newly created "Language Filter" column link,
select "Required (Must contain information)" under the "Columns Settings"
section and click "OK".
- Repeat the steps for
additional required columns.
II. Attaching the new Content Type to the targeted list/library
- Go to the targeted List/Library
- Click on "Settings" > "Document Library Settings"
- Click on the "Advanced Settings" link under "General Settings"
- Under "Content Types" section, select "Yes" for the "Allow management of
content types?" radio button group then click "OK"
- Click on the "Add from existing site content types" link under the "Content
- Select the new created content type "New Folder Enhancement" from
"Available Site Content Types" list box then click on the "Add >" button and then
- Now we can see the newly created content type "New Folder Enhancement"
added under the "Content Types" section.
(We can change the default content type or Show / Hide /
Re-Order to our list/library via clicking on "Change new button order and
default content type" link and adjust the settings).
- Now, if we returned to our targeted list/library and click on the "New"
button in the list/library toolbar we'll find our newly attached content type
"New Folder Enhancement".
- Let's create some folders (ex: English & Arabic folder structures) based
on the new content type "New Folder Enhancement" for filtering purposes.
- Let's show our new column "Language Filter" (mapped to our content type
"New Folder Enhancement") for filtering by clicking on
"Document Library Settings" > scroll down to the
"Views" section and click on the default view (Usually : "All Documents "
unless you renamed it) > check the
"Language Filter" column and then click "OK".
- Now we can see our new column "Language Filter" added to our
(It's better to
new views for our targeted list/library (ex: English View, Arabic
View) where each view will contain it's required folder structure for filtering purposes,
but here I used the default view and show the "Language Filter" column
for a quick scenario and for learning purposes).
- Look for the next part in this series - "Unified Single Source List /Library
with Filtered Folders Structure for Variated (Multi-Lingual) Site - Part 2"
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to read about other topics and ideas.
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