Permissions for SharePoint 'People or Group' Field Types
Written By: Rob Fisch -- 11/4/2010 --
(2179) comments --
Categories: Configurations, Design, MOSS 2007, Permission Management, WSS3
Even with complete read and write access to a SharePoint list or library with a 'People or Group' field
type, the user gets the message "The control is not available because you do not
have the correct permissions". This puzzled me for a few minutes, but soon
I had the solution...
I remembered that the People or Group field was using a SharePoint Group to
limit the choices and display a pick list for the user.
When I checked the HR Approvers group setup...
(Click "Settings", then
...I noticed that only Group Members "can view the
membership of the group".
This is the option chosen by default when creating new groups. In most cases,
this is certainly a fine choice. But in this case, when the group is being used
as a lookup for a SharePoint field, some thought needs to occur in setting
this up correctly.
After changing this to "Everyone"...
...the user was able to use the field normally.
When using a SharePoint group as a source to the People and Groups field
type in SharePoint, check to make sure all users that might be using the list or
library have access to the specified SharePoint group.