Exporting and Importing SharePoint 2010 Content
Written By: Arshad Ali -- 11/11/2010 --
(4475) comments --
Categories: Infrastructure, SharePoint 2010, System Administration
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As a SharePoint Administrator, you would often need to deploy
content from one site to another.
So what are different options available to export the contents of a
site, library, or list from SharePoint and to import it back whenever required?
Backup and Restore functionalities in SharePoint 2010 have grown up
tremendously from previous versions. Now you can export
sites, libraries, and lists from the Central Administration tool itself.
You can even use new PowerShell cmdlets to script out export and
import operations. PowerShell cmdlets are optimized and provide more new features
and options than the old STSADM tool.
Exporting a Site, Library
or List using Central Administration
SharePoint 2010 Central Administration UI allows you to export the site, library and
list to the file system. Note that to import them back you need to use a PowerShell cmdlet or
the STSADM tool. Central Administration does not have
provision for importing it back.
Go to START
-> All Programs -> Microsoft SharePoint 2010 Products -> SharePoint 2010
Central Administration, on the left side click on Backup and Restore
link, then in the detail pane, click on Export a Site or list link
under the Granular Backup section as shown below:
On the next screen you need to select the site collection which contains the site to be exported,
select the site to export. If you want to export only a specific library or
list, select it as well (shown below). For example I am exporting the Shared
Documents document library of HR site.
Next you need to specify the location
and name of the file to be created and whether you want to
overwrite a file with the same name. You can choose to export the associated security with the site
which includes users in the site, authors of documents, etc.
You can specify what versions of the documents/list items you want to export, whether to export
current versions, last major versions, last major or minor versions or all
On the Granular Backup Job
Status screen, you can see the status of the export operation. This page
gets refreshed automatically in every 30 seconds though you can refresh it
on-demand by clicking on the Refresh link as shown below (You need to make
sure SharePoint 2010 Timer windows service is running before starting the export
operation using Central Administration):
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