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How to Create and Use Document Sets in SharePoint 2010

Written By: Rahul Mehta -- 8/3/2011 -- join -- contribute -- (6) comments -- printer friendly version

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Categories: Configurations, Document Management, Features, SharePoint 2010, SharePoint Foundation 2010

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Problem

SharePoint stores documents in document libraries. There are folders to group different types of documents into a document library. But the problem is, it just provides a logical grouping, it doesn't provide any special attributes, metadata or object model to support the complete set of documents. For example, a folder doesn't allow trigger any workflows.

Solution

In SharePoint 2010, there is a new feature called document sets which allows users to group different kind of documents under a single set. It also allows the defining of metadata, attributes and workflows on a document set. In this article, we will show you how to create and use document sets inside a document library. Before creating a document set, we need to ensure whether the Document Set feature is activated or not. To do so, go to Site Settings -> Site Administration -> Site Collection Features and Activate Document Sets feature.



In the document library, we need to add the Document Set content type. To do so, go to Library -> Library Settings -> Advanced Settings.



Select strong>Yes in "Allow management of content types?" and click OK.



Now you will be able to see the Content Types section in the Document Library settings. To add the Document Set content type, click on "Add from existing site content types".



Select strong>Document Set aand click "Add" and then "OK".

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