How to use Metadata as search parameter in Advance Search Web Part
Written By: Rahul Mehta -- 9/28/2011 --
(20) comments --
Categories: Configurations, Programming and Customizations, Search, SharePoint 2010
In SharePoint 2010, one of the most frequent enhancement requests that come from clients is to add
a custom property to property restrictions in the (Out of The Box) advance search
By default, properties like Author, Description, Name and others are provided in property restrictions. But
how about a case users want to search documents of a particular department only
or some other field criteria?
SharePoint 2010 by default doesn't provide a direct way to add site columns in search parameters
searching. But with a little configuring, we can add this functionality.
Lets follow the steps below:
- Add a site Column and data to a list/library.
- Make a Crawled Property of that Site column.
- Create a mapped property map to the Crawled Property that was created.
- Add a mapped property to the advance search web part to avail users to select it in
the search web part.
Let's start by adding a site/list/library column. To add a site column go to
a List or Library, then go to the Ribbon and click on Create Column.
Give it a meaningful name (like "OrganizationDepartment"). Select type as "Text" and click
After adding a site/list/library column, we need to create a crawled property for
Go to Central Administration -> Application Management -> Search Service
Application -> Crawling Section -> Content Sources.
To search the data of our site/list/library column, we need to crawl the content so
it can be discovered during the
search. Select the appropriate content source, open the context menu and click
on "Start Incremental Crawl".
Once it is finished, go back to the search service application and go to:
Queries and Results -> Metadata Properties.
Select "Crawled Properties":
One can search the crawled properties (in our case by "Organization") Below we
see a property named "ows_OrganizationDepartment(Text)".
If you see the above property, we're halfway there.To create a mapped
property, go to Central Administration -> Application Management -> Search
Service Application -> Queries and Results -> Metadata Properties. Click on "New
In next screen, we need to some additional fields as follows:
Property name: DocsDepartment
We also need to select the crawled properties (single or all). In our case, we will map to
a single property.
Click on Add Mapping.
Search for a crawled property like "Organization" and you would find the property "ows_OrganizationDepartment(Text). Select
the property and click "OK".
After that, we go back to the property creation scene.
Make sure that the options "Include values from a single crawled property based on the order
specified" and "Allow this property to be used in scopes" are selected. Click OK.
Now go to the Advanced search web part page and edit the advanced search web part. Under
the properties section, click on Properties and edit.
We need to add our property to "PropertyDefs" and to all result types like "All Results" in which we want our parameter to be used. After adding, click
Apply and OK
and close the web part properties.
Now if you go to Property Restrictions, you can see the newly added property "DocsDepartment".
Go ahead and use the property for searching results. If everything goes fine,
you will get results like the one below:
This way you can use any metadata as a search parameter to get desired results.